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1.
The first question you need to ask yourself is -
What are we trying to accomplish?
Is this event to show our appreciation
- to attract future tenants - to give you and
your staff the opportunity to socialize with
people in the building or could it include all
of the above?
Whatever the reason, it's important when you
have a tight budget to focus on the answer to
this question. Another question you may want to
ask yourself is, do we want to concentrate on
the corporate leaders or all the employees of
the tenants in the building?
2.
Choose a theme that will be cost effective.
At one particular event we call "Dogs & Cream",
we served 1/4 pound hot dogs with ice cream
sundaes for dessert. In this case, the food was
kept light and the emphasis was put on the fun.
The tenants had a ball stepping up to our
ping-pong ball batting cage or having portrait
of themselves created by a caricature artist.
3.
You may want to have a more elegant
event that is still cost effective.
This is especially important during the
holiday season. Have a variety of delicious
cheesecakes on serving tables decorated to the
holiday theme or set up a espresso bar with
oversized muffins. Add some light entertainment
such as a flute and harp to create the ambience
you want.
4.
Keep your event reasonably short.
One and a half to two hours is about right. To
go any longer will increase your overhead for
entertainment, food, labor and the like. Also,
to maximize your participation level you may not
want to have a lengthily program. People will
not be able to stay long and if they are coming
down throughout the day your event could look
pretty sparse. This will also keep the food
fresh and attractive for all your guests.
5.
Have you and your staff do the serving.
You can save some on costs by taking
care of the serving yourselves. This is a great
way to get to know your tenants. In this way you
will be sure to meet and greet all the people in
the building.
But
be weary, this could also leave the wrong
impression. You may come off as being a little
cheap or un-professional. A lot will depend on
your personalities and presentation.
6.
Saving with multiple buildings.
If you have a number of buildings within close
proximity to each other, you may want to
schedule all your parties on the same day, one
after the other. This will save on costs for
entertainment, staffing, etc.. as they can
readily move from one event to the next without
to much effort.
7.
Retain an event coordinator to put it
all together. This will be a little bit
self serving on our part but using an event
company like Local Affairs can make
life a lot easier. For about the same cost of
putting in the hours and work it would take you
and your staff to host an event, Local Affairs
could do everything.
We
have a long established relationships with a
number of vendors. We can save you time, money
and the headaches.
Besides "We Do It All!," we have a saying
"Be A Guest At Your Own Party."
This means we do everything from planning and
sending invitations, to ordering the rentals,
entertainment, refreshments and clean-up.
We do it all, from setup to cleanup. All
you have do is show up and enjoy the fun! |
